AI grant writing tool

ChatGPT grant proposal prompt checker for charities

Use this before asking ChatGPT to improve a grant proposal, fundraising appeal, donor report, or impact narrative. The checker does not submit prompt text; it helps decide whether the material is source-backed, safe to use, and ready for human review.

Prompt textNot collectedThis page uses checkboxes only.

Best useBefore draftingRun before staff paste material into an AI tool.

Sensitive dataMinimiseUse anonymised or synthetic examples unless approved.

OpenAI caveatPreservedBusiness, Enterprise, API, and BAA checks remain separate.

1. Choose the writing task

Task type

2. Tick what is true before using AI

Approved source facts readyProgramme facts, budget figures, outcomes, dates, and charity claims are available from approved internal or public sources. Funder criteria includedThe prompt will include the funder's assessment criteria, word limits, eligibility rules, and required evidence. Sensitive data removedBeneficiary, safeguarding, health, legal, payroll, casework, and unnecessary donor identifiers are removed or anonymised. Human review owner namedA programme, fundraising, or governance owner will check the output before it is submitted or published. Charity voice and evidence rules writtenThe prompt states tone, audience, claims to avoid, and that unsupported facts must not be invented. AI tool approvedThe charity has checked whether ChatGPT Business, Enterprise, API, Copilot, or another tool is approved for this data type.

Safe prompt pattern

Ask for structure, clarity, omissions, and alignment with funder criteria rather than asking AI to invent impact, finances, endorsements, or outcomes.
Include approved facts and source notes, then require the output to flag missing evidence instead of filling gaps.
Use anonymised examples for service-user stories unless the charity has explicit approval and a safe tool route.
Keep the final proposal owned by a human reviewer; AI output should be a draft or checklist, not the submitted authority.

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