Check whether a charity has practical evidence ready before launching forms, fundraising campaigns, CRM migrations, AI tools, beneficiary systems, staff data workflows, or supplier due diligence. The checker is an operational readiness tool, not legal advice, and should be used alongside official ICO guidance and appropriate professional review for high-risk work.
Data profiles6Core records, fundraising, beneficiary services, HR, website forms, CRM migration, and AI tools.
Evidence checks10Weighted around inventories, privacy notices, lawful basis, consent, processors, retention, access, breaches, DPIAs, and training.
Warning signs8Sensitive data, dirty marketing lists, unreviewed processors, unmanaged exports, unresolved requests, incidents, and AI exposure.
Official sourceICOLinks point to ICO small-organisation, UK GDPR, and data-protection-fee resources.
1. Select the data context
2. Tick evidence already ready
3. Tick warning signs before launch or migration
Official sources to check before relying on the result
Use the AI data-risk checker before staff use AI with donor, beneficiary, staff, volunteer, trustee, safeguarding, or casework information.
This checker is not legal advice, privacy advice, regulatory advice, data-protection-officer advice, security certification, or provider eligibility review.
Microsoft publishes nonprofit grants and discounts including Microsoft 365 Business Basic free for up to 300 users, annual Azure credits, and discounted business applications.
Official nonprofit offers page rechecked2026-08-12
Microsoft's official nonprofit pricing page lists Microsoft 365 Business Basic as a grant free for up to 300 users, Business Standard at USD 3.00 per user monthly, and Business Premium at USD 5.50 per user monthly when paid yearly.
Official Microsoft 365 nonprofit pricing rechecked2026-08-12
Google's official Workspace nonprofit page lists Google Workspace for Nonprofits at USD 0 per user per month and discounted Business and Enterprise nonprofit offers.
Official Google Workspace for Nonprofits page verified2026-06-22
PandaDoc offers a general Free eSign plan. Its current comparison lists five documents per month for current Free accounts and distinguishes older 60-document annual accounts. Confirm charity-specific pricing with sales rather than assuming a published discount.
Official nonprofit and plan pages checked on 12 October 2026; charity-specific pricing needs confirmation2026-10-12
1Password offers special pricing and support routes for nonprofit teams that need to protect passwords, passkeys, account logins, files, notes, and contacts.
Official nonprofit page verified; exact support and discount level depend on application review2026-06-22
Okta for Good offers eligible nonprofits 50 free Workforce Identity licences, 50% off additional licences and selected advanced solutions, and 50% off Auth0 plans.
Official Okta for Good nonprofit page rechecked; free products, licence quantities, discounts, validation route, and exclusions verified2026-08-12
Validated nonprofits can access ChatGPT Business Standard seats for USD 8 per month billed annually or USD 10 billed monthly. Premium seats are excluded; larger deployments can ask sales about Enterprise nonprofit terms.
Nonprofit terms and Business seat requirements checked on 12 October 20262026-10-12
