Budget tool

Nonprofit software savings calculator for UK charities

Use this calculator to estimate the annual value of reviewing software costs and nonprofit benefit routes. It does not guarantee discounts, eligibility, or savings; every recommendation must be checked against the official provider source.

Categories8Mapped to source-checked nonprofit benefit pages.

OutputReview valueEstimated value of a procurement review, not guaranteed savings.

PolicyNo invented discountsEligibility must be confirmed by each provider.

Data entryLocal onlyInputs run in the browser and are not submitted.

1. Enter current software spend

Monthly software spend Staff and regular users

2. Select cost areas to review

Email, documents, identity, meetings, and webinarsReview whether Google, Microsoft, Zoom, Help Scout, Box, or document automation nonprofit routes can replace paid collaboration, meeting, support inbox, webinar, or unmanaged accounts.Design, PDF, content, and campaign productionCheck whether Canva, Adobe Express, Acrobat, Creative Cloud, Balsamiq wireframes, Datawrapper, YouTube nonprofit features, education-specific Figma routes, or social scheduling tools can reduce recurring creative, prototype, data-visualization, and campaign spend.CRM, fundraising, grants, and marketing operationsLicense discounts only help when implementation, data migration, consent, communications governance, support inbox ownership, campaign maps and visualization, platform fees, Gift Aid handling, search-grant maintenance, and reporting ownership are funded.Accounting, payroll, VAT, Gift Aid, and reconciliationFinance software savings must be weighed against migration, accountant time, fund accounting, payment processing, payroll, VAT, Gift Aid, and monthly close controls.Projects, volunteers, internal knowledge, workshops, and chatPrioritise tools that replace recurring coordination, support inbox, knowledge-base, workshop, or planning work rather than adding another place to update.Cloud hosting, security, developer tools, and backupsCloud credits, cloud grants, network infrastructure grants, security analytics donations, network security discounts, mapping and GIS discounts, password managers, identity tools, and DevSecOps licenses need budget alerts, least-privilege access, API restrictions, renewal modelling, and a technical owner.AI, writing assistance, and content governanceTreat AI savings as productivity review value, not a confirmed nonprofit discount unless an official source says so; AWS Imagine Grant is a grant-status tracker, not a live application guarantee.Marketplace validation and buying routesCompare marketplace admin fees, fulfilment, renewal rules, and direct vendor nonprofit routes.

How to use this estimate

Use the estimated value to decide whether a software review is worth staff time.
Open each recommended benefit page and check the official source before changing systems.
Include implementation, migration, support, admin fees, and renewal rules before claiming a saving.
Do not replace stable tools just because a discount exists; hidden staff cost can exceed licence savings.

Common starting points

All benefits

Workspace, advertising, maps, video

Google for Nonprofits

Workspace for Nonprofits, Google Ad Grants, YouTube Nonprofit Program, and Google Earth/Maps access.

Official program page verified2026-06-21

Email, documents, meetings, shared storage

Google Workspace for Nonprofits

Google's official Workspace nonprofit page lists Google Workspace for Nonprofits at USD 0 per user per month and discounted Business and Enterprise nonprofit offers.

Official Google Workspace for Nonprofits page verified2026-06-22

Search advertising and campaign traffic

Google Ad Grants

Google's official Ad Grants page says each qualifying nonprofit can access up to USD 10,000 per month in search ads shown on Google.com.

Official Google Ad Grants page verified2026-06-22

Maps, service directories, impact visualisation

Google Earth and Maps for nonprofits

Google's official Google Earth and Maps nonprofit page says Google for Nonprofits provides Google Maps Platform credits to nonprofits.

Official Google Earth and Maps nonprofit page verified2026-06-22

GIS software, mapping, location intelligence, training

Esri Nonprofit Organization Program

Esri's official Nonprofit Organization Program page says eligible nonprofit organizations can receive discounts on ArcGIS software, subscriptions, and training.

Official Esri Nonprofit Organization Program page verified; international eligibility caveat preserved2026-06-22

Video storytelling, fundraising, supporter education

YouTube Nonprofit Program

Google's official YouTube Nonprofit Program page says verified nonprofits get access to nonprofit-useful YouTube features including link-anywhere cards, YouTube Giving features, and Creator Academy lessons.

Official YouTube Nonprofit Program page verified2026-06-22

Video meetings, webinars, large meetings, online events

Zoom for Nonprofits

Zoom Cares states that Zoom for Nonprofits is a global 50% nonprofit discount program on select products for eligible organizations.

Official Zoom Cares and nonprofit subscription support pages rechecked; discount, products, budget cap, Goodstack route, account exclusions, renewal, and refund caveats verified2026-08-12

Microsoft 365, Azure, Dynamics, security

Microsoft for Nonprofits

Microsoft publishes nonprofit grants and discounts including Microsoft 365 Business Basic free for up to 300 users, annual Azure credits, and discounted business applications.

Official nonprofit offers page rechecked2026-08-12

Microsoft 365, Teams, email, security

Microsoft 365 nonprofit discount

Microsoft's official nonprofit pricing page lists Microsoft 365 Business Basic as a grant free for up to 300 users, Business Standard at USD 3.00 per user monthly, and Business Premium at USD 5.50 per user monthly when paid yearly.

Official Microsoft 365 nonprofit pricing rechecked2026-08-12

Cloud credits, data, AI, infrastructure

Microsoft Azure nonprofit grant

Microsoft's official Azure nonprofit page says eligible nonprofits can leverage USD 2,000 in donated Azure services credits per year.

Official Microsoft Azure nonprofit page verified2026-06-22

CRM, finance, service operations, automation

Microsoft Dynamics 365 nonprofit discounts

Microsoft's official Dynamics 365 and Power Platform nonprofit page lists discounted nonprofit pricing for Business Central, Service Enterprise, Sales Enterprise, Copilot Studio, and Power Automate Premium.

Official Microsoft Dynamics 365 and Power Platform nonprofit page verified2026-06-22

Low-code apps, workflow automation, service delivery

Microsoft Power Apps nonprofit grant

Microsoft's official Dynamics 365 and Power Platform nonprofit page says eligible nonprofits get Power Apps free for up to 10 users.

Official Microsoft Dynamics 365 and Power Platform nonprofit page verified2026-06-22

Donation forms, peer-to-peer fundraising, donor CRM

Donorbox nonprofit fundraising platform

Donorbox's official pricing page lists a free Standard plan for nonprofits with donation forms, donation pages, crowdfunding, peer-to-peer campaigns, event ticketing, reporting, and platform fees between 2.95% and 3.95%.

Official Donorbox pricing page verified2026-06-22

Fundraising pages, donation forms, events, CRM

Givebutter free fundraising platform: UK eligibility and payments

Givebutter offers fundraising, donor management, events, auctions, CRM, engagement, and integrated payments. Its free model can provide 0% platform fees across campaign types and no organisation-paid processing fees when optional tips and the Givebutter Guarantee apply, but operating a campaign generally requires a US presence.

Official Givebutter country, pricing, payment-processing, payment-method, and Stripe payout pages rechecked; US-presence requirement and UK donor distinction verified2026-08-12

Fundraising platform, donation forms, events, peer-to-peer

GoFundMe Pro nonprofit fundraising

GoFundMe Pro's official pricing page lists an Essentials route for nonprofits with annual revenue under USD 1 million, with zero subscription fees, no setup costs, and same-day access to the core product suite.

Official GoFundMe Pro pricing page verified; regional eligibility caveat preserved2026-06-22

Social fundraising, Facebook, Instagram, PPGF

Meta Facebook and Instagram fundraising

Facebook Help says that beginning October 31, 2023, Meta is partnering with PPGF to support donations benefiting nonprofits in the US, UK, Australia, and Canada.

Official Facebook Help and Meta for Government and Nonprofits pages verified; treated as a platform status route, not a guaranteed free fundraising offer2026-06-22

Design and communications

Canva for Nonprofits

Design platform for nonprofit brand, campaign, social, and fundraising materials.

Official page reachable but protected in automated checks2026-06-21

Design, PDF, e-signatures, creative content

Adobe for Nonprofits

Adobe's official nonprofit page lists special pricing for eligible nonprofits, including Acrobat Pro, Adobe Express, and Creative Cloud routes.

Official Adobe nonprofit page verified2026-06-21

UK charity technology, payments, training

Charity Digital

UK-focused charity technology hub with shop, payments, training, events, and selected discounted products for charities and non-profits.

Official UK charity technology hub verified2026-06-21

Software donations and validation

TechSoup nonprofit technology marketplace

Marketplace and validation network used by nonprofits to access donated or discounted technology products.

Official marketplace entry verified2026-06-21